Coronavirus Update

Assess Your Health Daily

Daily self-screen for symptoms of COVID-19 before coming on campus include:

  • Fever over 100° F
  • Chills
  • Shortness of breath or difficulty breathing
  • Cough
  • Sore throat
  • New loss of taste or smell
  • Fatigue
  • Muscle or body aches
  • Headache
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

If you have tested positive for COVID-19, have been exposed to a COVID-19 positive person or are experiencing possible symptoms, please follow these school of medicine procedures detailed on the COVID-19 Reporting page here.

  • An employee or supervisor should communicate any COVID-19 positive tests, any COVID-19 exposure that results in isolation/quarantine or any COVID-19 symptoms that result in isolation/quarantine to the SOM Human Resources Director Meagan Voorhies at meagan.voorhies@tcu.edu, 469-964-7987.
  • Students should communicate any COVID-19 positive tests, any COVID-19 exposure or any positive self-screening results for symptoms to the Office of Student Affairs to Dr. Danika Franks at danika.franks@tcu.edu.

Clean, Cover and Contain

  • Wash your hands for at least 20 seconds.
  • Maintain three feet of social distancing at all times.
  • Practice hand hygiene and sneezing and coughing etiquette.
  • Clean and disinfect frequently touched surfaces in your area.

Mask Guidance

The school of medicine will continue to follow the CDC’s guidance on health and safety protocols including the updated guidance on wearing masks for fully vaccinated individuals. Read the CDC’s guidance here.

  • Face coverings and social distancing are optional for fully vaccinated individuals. Individuals can continue to wear a mask and social distance at their discretion.
  • Individuals who are not fully vaccinated should continue to wear masks and maintain social distancing.

In addition, please adhere to the health and safety guidance for both the HSC and TCU campuses.

HSC: Fully vaccinated individuals no longer need to wear a mask or be socially distant indoors while on-campus at HSC, unless otherwise deemed required for patient related events or contact.

TCU: Face coverings and physical distancing are optional for fully vaccinated individuals. TCU expects campus members who are not  fully vaccinated to wear masks and maintain social distancing.

For both HSC and TCU, COVID-19 vaccinations are recommended, but not mandatory.
Please avoid sharing information with others regarding another employee’s health situation. Ex: Asking a co-worker about their vaccine status. If you have questions or concerns, please contact SOM HR Director Meagan Voorhies at Meagan.Voorhies@tcu.edu, 469-964-7987.

If you have tested positive for COVID-19, have been exposed to a COVID-19 positive person or are experiencing possible symptoms, please follow these school of medicine procedures, which are based on the current CDC guidelines.

Campus FAQ

General Information

TCU and UNTHSC School of Medicine faculty and staff members may return to the HSC campus on Tuesday, July 6, 2021.

  • The school of medicine expects supervisors to provide direction to employees about their return to campus schedules.
  • We expect the Return to Campus guidelines to continue to evolve.

Yes, all employees, students and visitors should perform a self-assessment for symptoms before coming to campus every day.

Daily self-screen for symptoms of COVID-19 before coming on campus include:

  • Fever over 100° F
  • Chills
  • Shortness of breath or difficulty breathing
  • Cough
  • Sore throat
  • New loss of taste or smell
  • Fatigue
  • Muscle or body aches
  • Headache
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

If you have tested positive for COVID-19, have been exposed to a COVID-19 positive person or are experiencing possible symptoms, please follow these school of medicine procedures detailed on the COVID-19 Reporting page here.

  • An employee or supervisor should communicate any COVID-19 positive tests, any COVID-19 exposure that results in isolation/quarantine or any COVID-19 symptoms that result in isolation/quarantine to the SOM Human Resources Director Meagan Voorhies at meagan.voorhies@tcu.edu469-964-7987.
  • Students should communicate any COVID-19 positive tests, any COVID-19 exposure or any positive self-screening results for symptoms to the Office of Student Affairs to Dr. Danika Franks at danika.franks@tcu.edu.
  • Outdoor Gatherings: There is no capacity limit on outdoor events and activities.
  • Indoor Gatherings: We encourage physical distancing indoors for those not fully vaccinated and ask that you book indoor space large enough to meet distancing criteria.  Unvaccinated persons should continue to wear face coverings indoors.
  • HSC space request portal is now open. The portal will allow you to request space needs through July 31. Please schedule in-person meetings of 10 or more after May 31 to allow adequate time for SOM personnel to be present and adhere to safety protocols. If you have questions about space requests for groups of 10 or more, contact Shawn Wagner, s.wagner@tcu.edu. For event space, contact Amy Estes, amy.estes@tcu.edu.
  • Campus visitors are permitted. All visitors must observe health and safety protocols.
  • The SOM host unit is responsible for any visitor entering or leaving the campus, and should communicate required health and safety guidelines.

The school of medicine will continue to follow the CDC’s guidance on health and safety protocols including the updated guidance on wearing masks for fully vaccinated individuals. Read the CDC’s guidance here.

  • Face coverings and social distancing are optional for fully vaccinated individuals. Individuals can continue to wear a mask and social distance at their discretion.
  • Individuals who are not fully vaccinated should continue to wear masks and maintain social distancing.

In addition, please adhere to the health and safety guidance for both the HSC and TCU campuses.

HSC: Fully vaccinated individuals no longer need to wear a mask or be socially distant indoors while on-campus at HSC, unless otherwise deemed required for patient related events or contact.

TCU: Face coverings and physical distancing are optional for fully vaccinated individuals. TCU expects campus members who are not  fully vaccinated to wear masks and maintain social distancing.

For both HSC and TCU, COVID-19 vaccinations are recommended, but not mandatory.
Please avoid sharing information with others regarding another employee’s health situation. Ex: Asking a co-worker about their vaccine status. If you have questions or concerns, please contact SOM HR Director Meagan Voorhies at Meagan.Voorhies@tcu.edu, 469-964-7987.

If you have tested positive for COVID-19, have been exposed to a COVID-19 positive person or are experiencing possible symptoms, please follow these school of medicine procedures, which are based on the current CDC guidelines.

At this time, the school of medicine will not test employees or students for COVID-19 as a requirement to return to campus. The school of medicine’s approach to testing may evolve over time, based on the availability of testing in Texas and the changing situation related to the pandemic.

If you have tested positive for COVID-19, have been exposed to a COVID-19 positive person or are experiencing possible symptoms, please follow these school of medicine procedures detailed on the COVID-19 Reporting page here.

  • An employee or supervisor should communicate any COVID-19 positive tests, any COVID-19 exposure that results in isolation/quarantine or any COVID-19 symptoms that result in isolation/quarantine to the SOM Human Resources Director Meagan Voorhies at meagan.voorhies@tcu.edu, 469-964-7987.
  • Students should communicate any COVID-19 positive tests, any COVID-19 exposure or any positive self-screening results for symptoms to the to the Office of Student Affairs to Dr. Danika Franks at danika.franks@tcu.edu.

An employee or supervisor should communicate any COVID-19 positive tests, any COVID-19 exposure that results in isolation/quarantine or any COVID-19 symptoms that result in isolation/quarantine to the SOM Human Resources Director Meagan Voorhies at meagan.voorhies@tcu.edu, 469-964-7987.

Students should communicate any COVID-19 positive tests, any COVID-19 exposure or any positive self-screening results for symptoms to the to the Office of Student Affairs to Dr. Danika Franks at danika.franks@tcu.edu.

  • Domestic and International Travel for faculty and staff will resume, pending appropriate approval. Domestic travel must be approved by the unit head (some divisions may require additional approval for travel). Approval for international travel will be facilitated through the Travel Authorization and Registration Process.
  • For personal travel, some travel may require a mandatory quarantine period before you return to campus. If you are a SOM employee, please contact School of Medicine Human Resources Director Meagan Voorhies atmeagan.voorhies@tcu.edu, 469-964-7987 for guidance. If you are a SOM student, please contact the Office of Student Affairs. Please contact Danika Franks, M.D., danika.franks@tcu.edu, or Mary Beth Mercatoris, m.mercatoris@tcu.edu, for guidelines.

Employees

Employee Considerations

  • Leaders and supervisors should talk to each of your employees regarding their ability to return to on-campus work. Discuss schedules (at least 2 days per week for the month of June with full time return to campus on July 6).
  • Supervisors should communicate your department’s return to on-campus work plan so your employees understand their expected return to on-campus work date.
  • Supervisors should ensure employees return office equipment and schedule time with SOM IT so that all equipment is functional by July 6.

Workspace Considerations

  • Leaders and supervisors are encouraged to develop localized plans that are unique and specific to the needs and safety of their employees.
  • Each unit leader will design a work-flow for his/her unit, addressing:
    • Appropriate social distancing within a unit’s space (addressing open cubicles, etc.)
    • Number of people in attendance at any given point in time.
    • Ensure the workspace adheres to social distance guidelines and request that employees maintainat least 3 feet of separation from other individuals.
  • All areas have been reviewed and meet Health & Safety protocols.If you believe additional workspace modifications are needed, contact Meagan Voorhies, Meagan.Voorhies@tcu.edu to discuss options.

Return to Campus IT Support

  • All SOM Faculty and Staff Members are responsible for the physical return of any equipment.
  • Due to the number of individuals returning, IT won’t be able to spend an extended period with each person. Please connect your equipment and sign into your phone to the best of your ability prior to IT assistance.
  • When an IT representative visits your workspace, they will connect you to the new printer and assist you with any issues you may have encountered with connecting equipment or signing into your phone (How to Set Up Your UNTHSC Phone Video). Please have your UNTHSC login information and password available for IT Support and the following:
    UNTHSC account name: name@unthsc.edu UNTHSC password
    UNTHSC EUID
    UNTHSC Badge number
    TCU account name: name@tcu.edu TCU password
    TCU User name
    TCU badge number
  • If you will not be available at the planned dates/times, please call the SOM IT Help Line at 817-257-8972 to reschedule IT Support. Please call the SOM IT Help Line for any technology issues.
    View .pdf of Return to Campus IT Support Schedule
    Watch How to Set Up Your UNTHSC Phone
  • Faculty and leadership with assigned space, either individual or “hoteling” office space, must adhere to all safety guidelines.
  • TCU Human Resources has a document addressing use of leave, including information about 14-day observation periods. They also have additional information available in both English and Spanish on their  COVID-19/Coronavirus Updates
  • UNTHSC employees should refer to the HR guidelines.
  • No. According to the CDC, if you are sick or have been exposed to a person who tested positive for COVID-19, do not return to campus until you have been asymptomatic for 10 days after exposure. You should consult with a medical professional before determining you are ready to return to campus.
  • HSC and TCU have leave policies in place to allow employees to stay home when they are sick, when household members are sick, or when required by a healthcare provider to isolate or quarantine themselves or a member of their household because of COVID-19. For additional questions regarding leave policies, please contact School of Medicine Human Resources Director Meagan Voorhies at Meagan.voorhies@tcu.edu, 469-964-7987.
  • Yes, regular housekeeping practices are being enhanced, including frequent cleaning and sanitization of high-touch areas such as door handles, railings, and elevator panels, among others.
  • This is a shared responsibility. Please do your part to keep your personal workspaces clean and avoid sharing workspaces and/or equipment.
  • Yes, additional cleaning stations will be available near passenger elevators on each floor of every building with instructions for sanitizing work spaces.
  • These communal supplies will be available to everyone so please be mindful of returning the supplies when finished, and contact facilities@unthsc.edu or x2181 if supplies are running low.

Minor modifications such as moving furniture to allow for social distancing are appropriate without approval. If assistance is needed to move furniture, please contact facilities@unthsc.edu or X2181.

  • Yes, if it is impossible in those spaces to maintain safe social distancing and regular cleaning. Breakrooms/kitchens will be limited to food preparation only.
  • Eliminate reusable kitchen and cleaning tools and replace with single-use options in common kitchens and break rooms.
  • Remove high-touch items such as magazines and common pens.

If you observe or experience unsafe working conditions, please contact your supervisor to help address issues and concerns. For additional questions, please contact School of Medicine Human Resources Director Meagan Voorhies at Meagan.voorhies@tcu.edu, 469-964-7987.

For HSC employees

  • Employee Assistance Program (EAP) is available to offer support during this stressful period. This free service helps employees with family, legal or financial issues, substance abuse or other stressful events. EAP programs are available to retirement-eligible employees, retirees, household members and dependents.
  • Student Support Program is available to offer support as well. This free service provides students with unlimited telehealth mental health support.

For TCU  employees

  • TCU offers an Employee Assistance Program (EAP) which is a confidential support service designed especially to help you with the issues that affect your life the most. For more details, please visit the Employee Assistance Programpage on the TCU Human Resources website.
  • Medical resources for employees and their families covered by TCU Health insurance:
    • 24/7 Nurseline – call 800-581-0353
    • MDLIVEwebsite or call – 888-680-8646 (co-pays may apply)
  • Mental health resources for employees and their families covered by TCU Health Insurance:
  • 800-327-1393
  • magellanascend.com(enter TCU as company name)

Students

The school of medicine will adhere to the SOM academic calendar to ensure we can meet all requirements for each student’s completion of our program for graduation in four years. Thus, the SOM calendar, rather than either university’s calendar, is our calendar of record.

Students should communicate any COVID-19 positive tests, any COVID-19 exposure or any positive self-screening results for symptoms to the Office of Student Affairs to Dr. Danika Franks at danika.franks@tcu.edu.

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