School of Medicine Return to Campus Guidelines
Prior to coming to the TCU and UNTHSC School of Medicine on the UNTHSC campus, each person must take a daily self-assessment. Due to the severity and highly infectious nature of COVID-19, any employee, student or visitor should stick to the results of their daily assessment. The UNTHSC campus has installed numerous hand sanitizing stations, ensured notices of six feet distance in areas, and has taken extreme measures of disinfecting office/building areas frequently. The school of medicine is committed to protecting our community, we, as individuals, own the responsibility to continue our efforts as individuals. Wearing a face covering while on campus is required.
Assessment & Training Links
Employees Must Complete The Online Compliance and Inform Supervisor
Before returning to campus, TCU and UNTHSC School of Medicine employees and students must complete the HSC Campus Re-Entry Training found in your Learn HSC here. This does not apply to visitors.
Assess Your Health Daily
Anyone coming to campus each day must complete the Daily Health Self-Assessment here.
Daily self-screen for symptoms of COVID-19 before coming on campus include:
- Fever over 100° F
- Shortness of breath or difficulty breathing
- Sore throat
- New loss of taste or smell
- Muscle or body aches
- Congestion or runny nose
- Nausea or vomiting
If you’re experiencing any symptoms, please stay home, call your health care provider, plus contact your supervisor if applicable. If you have COVID-19, please contact School of Medicine Human Resources Director Meagan Voorhies at Meagan.email@example.com, 469-964-7987.
Clean, Cover, and Contain
- Face coverings must be worn in public areas of campus.
- Wash your hands for at least 20 seconds.
- Maintain six feet of social distancing at all times.
- Practice hand hygiene and sneezing and coughing etiquette.
- Clean and disinfect frequently touched surfaces in your area.
- Meetings should continue online unless they can only be accomplished in-person. In-person meetings will have 10 people or less.
TCU and UNTHSC School of Medicine faculty members, staff members and students may return to the HSC campus on Monday, August, 24, 2020.
- Until further notice, the school of medicine expects supervisors to provide direction to employees about their return to campus schedules after assessing the ability to provide social distancing, other measures for safety, and making sure training has been completed.
- If SOM employees can continue working remotely, they are encouraged to do so.
- We expect the Return to Campus guidelines to continue to evolve.
Yes, all employees and students must complete an online training program via LearnHSC before returning to campus. Returning to campus also requires the approval of your supervisor. Link to online training.
Am I required to self-screen for COVID-19 symptoms and check my temperature before leaving home and coming to campus?
Yes, all employees, students and visitors are required to perform a self-assessment for symptoms before coming to campus every day. Click here to take to the self-assessment.
- Meetings should continue online unless they can only be accomplished in-person. In-person meetings will have 10 people or less and must adhere to social distance guidelines.
- While working on campus, you are encouraged to communicate with your colleagues and supervisors as needed by email, instant message, telephone, or other available technology rather than face-to-face.
- Except for critical/essential needs (such as on-site teaching), please do not host visitors on the HSC campus. If it is essential to host a visitor, all safety requirements for the campus also pertain to the visitor.
- The host unit is responsible for any visitor entering or leaving the campus, and must escort them throughout the visit.
- School of medicine visitors must take the Return to Campus Daily Self-Assessment before arriving on campus. Click here to take to the self-assessment.
- Visitors are not allowed on TCU campus. This includes family members of faculty and staff.
Yes, you are required to wear a face covering outside of your private office and when physical distancing measures are difficult to maintain.
At this time, the school of medicine will not test employees or students for COVID-19 as a requirement to return to campus. The school of medicine’s approach to testing may evolve over time, based on the availability of testing in Texas and the changing situation related to the pandemic.
If you have any of the COVID-19 symptoms, please stay home and do not come to campus. Please speak to your health care professional and contact your supervisor. If you are a student, contact SOM Student Affairs. You should not come to campus unless you’ve been asymptomatic for 14 days after exposure.
Reminder: Employees should not discuss personal medical history with supervisors. Calls to supervisors are to notify them that the employee will be out sick. For questions, please contact School of Medicine Human Resources Director Meagan Voorhies at firstname.lastname@example.org, 469-964-7987.
Please contact School of Medicine Human Resources Director Meagan Voorhies at email@example.com, 469-964-7987.
The UNTHSC Library, fitness center and food services will remain closed until further notice. Check the HSC website for updates.
On-campus HSC events will not be permitted unless for academic purposes with prior approval of the Office of the Provost.
- Until further notice, no school of medicine-sponsored or work-related international or domestic travel will be allowed.
- For personal travel, some travel may require a mandatory quarantine period before you return to campus. Please contact School of Medicine Human Resources Director Meagan Voorhies at Meagan.firstname.lastname@example.org, 469-964-7987.
- All employees who plan to be on the HSC campus must adhere to the SOM guidelines including mandatory daily self-assessment and notification of their unit leader or supervisor.
- Leaders and supervisors of the school of medicine departments will consider if their employees’ work can continue in a remote working environment. If that is the case, those employees should continue to work from home.
- Leaders and supervisors are encouraged to develop localized plans that are unique and specific to the needs and safety of their employees, and align with the HSC Campus Reopening Plan.
- Each unit leader will design a work-flow for his/her unit, addressing:
- Appropriate social distancing within a unit’s space (addressing open cubicles, etc.)
- Number of people in attendance at any given point in time
- For more guidelines, view the SOM Return to Campus Supervisor Toolkit.
- Faculty and leadership with assigned space, either individual or “hoteling” office space, must adhere to all safety guidelines.
- To limit the number of people at any moment in time and with the unit lead’s knowledge and approval, individuals may also work from home for a mutually agreed period of time.
- Due to personal reasons, individual faculty may request to work from home during defined time periods. The unit lead will address all such requests.
I am a caregiver whose children attend schools and/or daycares that are closed? What guidance can the school of medicine provide?
- The school of medicine leadership is aware of the daycare and K-12 school closures and the challenges they may present for employees who are also parenting and homeschooling children. In the meantime, please check with your supervisor to consider if you can continue in a remote working environment or if leave is necessary.
I am a caregiver of someone who has COVID-19, or I have COVID-19 symptoms myself. Do I return to campus to work?
- No. According to the CDC, if you are sick or have been exposed to a person who tested positive for COVID-19, do not return to campus until you have been asymptomatic for 14 days after exposure. You should consult with a medical professional before determining you are ready to return to campus.
- HSC and TCU have leave policies in place to allow employees to stay home when they are sick, when household members are sick, or when required by a healthcare provider to isolate or quarantine themselves or a member of their household because of COVID-19. For additional questions regarding leave policies, please contact School of Medicine Human Resources Director Meagan Voorhies at Meagan.email@example.com, 469-964-7987.
- Yes, regular housekeeping practices are being enhanced, including frequent cleaning and sanitization of high-touch areas such as door handles, railings, and elevator panels, among others.
- This is a shared responsibility. Please do your part to keep your personal workspaces clean and avoid sharing workspaces and/or equipment.
- If possible, and your schedule allows for it, please leave your workspace by 5 p.m. daily to allow the housekeeping staff to begin services to limit additional contact between employees and students.
- Yes, additional cleaning stations will be available near passenger elevators on each floor of every building with instructions for sanitizing work spaces.
- These communal supplies will be available to everyone so please be mindful of returning the supplies when finished, and contact firstname.lastname@example.org or x2181 if supplies are running low.
Minor modifications such as moving furniture to allow for social distancing are appropriate without approval. If assistance is needed to move furniture, please contact email@example.com or X2181.
- Yes, if it is impossible in those spaces to maintain safe social distancing and regular cleaning. Breakrooms/kitchens will be limited to food preparation only.
- Eliminate reusable kitchen and cleaning tools and replace with single-use options in common kitchens and break rooms.
- Remove high-touch items such as magazines and common pens.
What do I do if I notice unsafe working conditions or if I have concerns about other employees or students not following COVID-19 safety guidelines?
- If you observe or experience unsafe working conditions, please contact your supervisor to help address issues and concerns. For additional questions, please contact School of Medicine Human Resources Director Meagan Voorhies at firstname.lastname@example.org, 469-964-7987.
Are there health resources and mental health support for employees and students returning to campus?
For HSC employees
- Employee Assistance Program (EAP) is available to offer support during this stressful period. This free service helps employees with family, legal or financial issues, substance abuse or other stressful events. EAP programs are available to retirement-eligible employees, retirees, household members and dependents.
- Student Support Program is available to offer support as well. This free service provides students with unlimited telehealth mental health support.
For TCU employees
- TCU offers an Employee Assistance Program (EAP) which is a confidential support service designed especially to help you with the issues that affect your life the most. For more details, please visit the Employee Assistance Programpage on the TCU Human Resources website.
- Medical resources for employees and their families covered by TCU Health insurance:
- 24/7 Nurseline – call 800-581-0353
- MDLIVEwebsite or call – 888-680-8646 (co-pays may apply)
- Mental health resources for employees and their families covered by TCU Health Insurance:
- magellanascend.com(enter TCU as company name)
The school of medicine will adhere to the SOM academic calendar to ensure we can meet all requirements for each student’s completion of our program for graduation in four years. Thus, the SOM calendar, rather than either university’s calendar, is our calendar of record (most notably, we will have class between the Thanksgiving and Christmas breaks this year).
Presently it is anticipated that all curriculum and assessment conducive to distance delivery/learning will be delivered in this fashion until at least January 1, 2021. The SOM is working diligently to optimize education in the virtual environment.
- Components of our curriculum that must be delivered in person (such as cadaveric gross anatomy, clinical skills, standardized patients, simulation) will be taught on campus with strict adherence to safety guidelines. Course and unit leaders will oversee all activities (including monitoring invitations, attendance, and adherence to safety guidelines).
- In addition to formal curricular attendance, students may visit the IREB by request and approval.
- The invitation/approval and monitoring of all student activities will only be granted for curricular or other essential activities, and students must adhere to all requirements (e.g., safety/density of people, mapping of space use, etc.). This process is being designed presently and will be announced soon.
- Students can visit the HSC Library with adherence to library guidelines.
- Campus-based, in-person instruction will be prioritized first to those courses with academic outcomes that cannot be measured or achieved virtually, such as performance, laboratory and clinical experiences. Intensive procedures will be followed to ensure safety including additional screening and cleaning procedures as needed (more information to be provided by academic departments).
- All in-person course-related gatherings will be limited to fewer than 30 participants. Occupancy guidance will be provided for educational rooms in order to control flow and monitor maximum occupancy.
- Student or faculty gatherings (such as meetings) with more than 10 participants will be conducted electronically. Those with fewer than 10 participants will utilize existing procedures to schedule spaces and be required to use appropriate public health practices.
Our on-campus teaching will occur only on the UNTHSC campus for the time being.
Students will not have any “on campus” curricular events formally scheduled until after August 24. Such on-campus curricular opportunities are being designed presently and will be communicated with students at the first and earliest opportunity to assist our students in their planning.